Best mileage tracking apps for Canadian sole props

Canadian sole props do not need a US “standard mileage” app that pretends T2125 works like the IRS. They need a log CRA will recognize — date, destination, purpose, kilometres, odometer — and a clear split between two different CRA ideas: actual vehicle expenses on the T2125, and cents-per-kilometre allowances an employer pays an employee. Apps that multiply km by “the CRA rate” are doing the second job unless you keep receipts for the first.

This comparison is the shortlist people actually install: MileIQ (CAD on the Canada page), Driversnote (CAD on the .ca page), Everlance (USD-style public list, Canada settings in Help), mileage inside QuickBooks Mileage Canada, and a spreadsheet.Mileage-app prices and CRA vehicle pages checked against public sources, 6 September 2026. Not tax advice. Public CRA pages, not a filing instruction and not tax advice.

Fuel and repair receipts that sit beside the log: expense and receipt tracking for Canadian sole props. The scan itself: receipt scanner apps for Canadian sole props. The ledger that still owns the T2125: accounting software for Canada. Hours on the invoice, not kilometres in the van: time tracking for Canadian freelancers. ITCs need an RT account first: how to register for GST/HST in Canada.

What CRA actually wants (high level)

Official motor-vehicle records page: for each business trip log the date, destination, purpose, and kilometres. Record the odometer at the start and end of the fiscal period. Separate record per vehicle. CRA: the best evidence is an accurate logbook for the entire year. You can deduct motor vehicle expenses only when they are reasonable and you have receipts to support them. Official: CRA motor vehicle records.

After one complete year of a full logbook (the base year), CRA lets you keep a three-month sample logbook if usage stays within 10% of the base year. If it moves more than 10%, the sample is only good for those three months. Supporting records: six years from the end of the tax year they relate to. The full 12-month base-year logbook must be kept for six years from the end of the last tax year you use it to establish business use. Hub: CRA motor vehicle expenses.

Self-employed claims go through Chart A on Form T2125 (or the farming/fishing equivalents): business kilometres ÷ total kilometres × actual running costs. That is not “multiply kilometres by the CRA allowance rate.” CRA’s deductible-expenses page for line 9281 lists licence and registration, fuel and oil, electricity for zero-emission vehicles, insurance, interest on money borrowed to buy the vehicle, maintenance and repairs, and leasing. CCA is a separate line (9936). Official deductible list: CRA deductible motor vehicle expenses.

CRA’s published prescribed per-kilometre rates for a reasonable employee allowance in 2026 are $0.73 for the first 5,000 km and $0.67 after that in the provinces, and $0.77 / $0.71 in the territories. Those figures change by year. They are the employer-allowance table, not a T2125 shortcut. A per-kilometre payment to an employee may not be taxable if the rate is reasonable and the other CRA conditions are met. Confirm the live table before you write a 2027 rate into a contract. Official table: CRA automobile and motor vehicle allowances. Do not copy a 2025 blog rate into a 2026 contract.

Who each option is actually for

• Spreadsheet — few trips, you will type them, you want something that works in a dead zone.
• Driversnote — you want a Canada URL, CAD list, bilingual-friendly .ca marketing, and 15 free reportable trips before you pay 16 CAD.
• MileIQ — you want the swipe-classify app and a printed C$ price, and 40 free drives is enough or you will pay Unlimited.
• QuickBooks Mileage — the books are already in QBO Canada. Do not buy a second tracker until the included log fails you.
• Everlance — you want mileage plus expenses in one US-priced app and will switch kilometres and the rate off the IRS default.

Snapshot (public pages, 6 September 2026)

Driversnote — CAD on a .ca page

driversnote.ca/pricing (retrieved 6 September 2026) prints CAD. Prices are excl. taxes. Free 0 CAD/month — automatic tracking on iOS, Android, and web; easy reporting of up to 15 trips per month Pro 16 CAD/month — unlimited trips and reports, edit log, public API; free iBeacon with a yearly subscription (54 CAD value on the page) Teams 16 CAD per license/month for 2–10 users; Teams+ is custom for 11+ iBeacon is a battery device that stays in the vehicle and talks to the phone. 54 CAD with a monthly plan; free with yearly when purchased on the web. Shipping marketed as free worldwide. Source: https://www.driversnote.ca/pricing.

Official page: iOS, Android, and web. Pricing FAQ: Driversnote has partnered with Wave in Canada and the U.S. for accounting handoff. That is an export/integration claim, not Wave filing your T2125. Motion tracking on the phone is the default; iBeacon is marketed for fewer false starts. The public pricing page does not print an offline SLA. A Driversnote invoice is software. No Interac till on that page. A custom rate field is useful for an employer allowance. It does not turn cents-per-km into a T2125 actual-expense claim.

MileIQ — C$ list, 40 free drives

mileiq.com/en-ca/pricing prints C$ (retrieved 6 September 2026). Free C$0 — 40 free drives every month, automatic tracking, auto-generated reports Unlimited C$12.49/month billed annually. Unlimited C$14.99/month billed monthly. Source: https://mileiq.com/en-ca/pricing.

Apple App Store and Google Play are named on that Canada pricing page. Official drive-detection page: MileIQ can continue tracking a drive even if the driver loses cell service. Source: https://mileiq.com/en-ca/mileage-tracker/drive-detection. A MileIQ invoice is software, not a customer till. No Interac table on the Canada pricing page. Swipe-classify is the product. Confirm the report still holds destination and purpose before you throw out the odometer photo at year-end.

QuickBooks Mileage — already in the Canadian ledger

Intuit Canada markets mileage tracking inside the QuickBooks Online mobile app — automatic GPS logging or add a trip manually. It is not a separate public mileage SKU on the CA pricing page. Official CA help (Automatically track mileage in QuickBooks Online): iOS and Android; swipe to mark Business vs Personal; add date, start, end, distance in km, purpose, and vehicle. Help also says only admin users can track mileage in QuickBooks Online, and to keep the app open during the trip for auto-detect. Sources: https://quickbooks.intuit.com/ca/mileage-tracker/; https://quickbooks.intuit.com/learn-support/en-ca/help-article/track-mileage/automatically-track-mileage-quickbooks-online/L2qPCRGgI_CA_en_CA.

Plan dollars this site already cites: EasyStart $30 CAD/month, Plus $110 CAD/month, Advanced $220 CAD/month. Listed on Intuit Canada marketing pages with 90% intro offers. Confirm live rates at quickbooks.intuit.com/ca/pricing/. The public CA mileage-tracker page does not print an offline guarantee. Confirm dead-zone behaviour in the live app. QBO mileage is a log, not Interac. If the bookkeeper lives in QBO, start here. Receipts that prove the fuel line: expense and receipt tracking.

Everlance — useful, not a CAD price list

everlance.com/pricing (retrieved 6 September 2026) prints $0 / $89.99 / $119.99 next to IRS mileage-rate marketing. No CAD label on that page. Everlance Help has a separate “Everlance for Canadians” article that says the app defaults to US settings and you switch the rate and kilometres yourself. Confirm currency at App Store, Play, or checkout — this page does not invent a CAD SKU. Basic $0: 30 automatically tracked trips a month, unlimited manual trips, digital mileage log Starter $89.99/year or $10.99/month: unlimited automatic mileage tracking; site copy also lists custom IRS-compliant reporting Professional $119.99/year or $19.99/month: everything in Starter plus automatic expense tracking and US 1099-style tax extras Source: https://www.everlance.com/pricing.

Official Help: CRA-compliant marketing for Canadian users; change the mileage rate off the IRS default and switch the reading to kilometres. Official Help: Everlance for Canadians. Mileage Tracker by Everlance is listed on the App Store (Canada) and Google Play. The public pricing page does not print an offline / dead-zone guarantee. This page does not invent one. Not a payments product. No Interac table. Professional’s US 1099 extras are not a T2125 or a GST/HST return.

Spreadsheet — still a logbook

A spreadsheet is $0 extra if you already pay for Microsoft 365 or use Google Sheets / LibreOffice. It is not automatic GPS. A sheet that records date, destination, purpose, trip kilometres, and start/end odometer can be a logbook. CRA does not require an app. It does require the fields and the receipts for the actual expenses you claim. Desktop Excel and a downloaded Sheet work without cell service. That is the honest offline option. Not a till. Columns that match CRA: date, destination, purpose, trip km, running business-km total, odometer start, odometer end, vehicle. Keep the fuel and insurance PDFs with the sheet — the app comparison above does not replace those receipts.

A practical pick

1. Few trips and you will type them: a spreadsheet. It works offline and CRA did not require an app.
2. Want CAD on a Canada URL: Driversnote Free (15 reportable trips) or Pro at 16 CAD/month, priced with tax extra.
3. Want C$ and the 40-drive free tier: MileIQ. Price Unlimited on the annual line (C$12.49), not a US blog’s old USD.
4. Books already in QBO Canada: use the included mileage tracker. Ledger compare: accounting software for Canada.
5. Want mileage plus expenses in one US-priced app: Everlance, then switch kilometres and the rate. Do not leave IRS defaults on a Smithville file.
6. Paying staff a per-km allowance: use the live CRA table, not a screenshot from last year. Keep the employee log.
7. Need fuel and repair photos for actual expenses: expense and receipt tracking or receipt scanners.
8. Need hours on the client invoice, not km in the van: time tracking for Canadian freelancers.
9. Need the RT account before any ITC on fuel matters: GST/HST registration.